KDS

Guild Management System v2.0

Frequently Asked Questions


1. What is The KDS Guild Management System ?
2. What is a keeper ?
3. What is important about The Game ?
4. What are The Ranks ?
5. What are The Role Types and Roles ?
6. What are The Unit Types and Units ?
7. What are The Unit Role Targets ?
8. What are The Officer Types, Officers and Managing Officers ?
9. What are The Requests?
10. What are The Transfers?
11. What are The Activities? What's up with those points?
12. What are The Announcements?
13. What kind of Administration levels are there?
14. What are Solicitations ?
15. Why is this version 2.0 ?


1. What is The KDS Guild Management System ?

This is a tool developed to help manage a large guild in a game environment. It allows easy management of units, officers, roles, donations, player activity etc...

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2. What is a keeper ?

Any application User, that has an approved account, can create a Keeper for each Game that they play or intend to play. The keeper will hold all the relevant information, about a member in the specific game, like: Name(s) of Character(s), Rank, Unit(s), Role(s), Activity rate, Donations etc

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3. What is important about The Game ?

The Game is the ones that binds the rest of the data. Most data is game specific. For example a unique set of Keepers and Units will be created for each game.
Management of each game specific data can be assigned to specific keepers (users).

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4. What are The Ranks ?

Ranks are actual military ranks used to identify with ease who's who.
Ranks can be general (available across all games) or Game specific.

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5. What are The Role Types and Roles ?

Role Types can be general (available across all games) or Game specific.
Roles can be of different Role Types. They are used to identify with ease who's doing what.

Example of Roles: Politician, Recruiter or combat related as Healer, Tank, DPS etc

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6. What are The Unit Types and Units ?

Units can be of a Unit Type. Keepers can be part of one or more units. Some units can serve Military purposes while others can serve Logistics or Administrative purposes.
Unit Types can be general (available across all games) or Game specific.
All Units are Game specific.

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7. What are The Unit Role Targets ?

Each Unit can set-up a target for how many keepers are desired in a specific role. Example: Unit A would like to have 1 x Recruiter(s), 5 x Healer(s), 4 x Tank(s) etc

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8. What are The Officer Types, Officers and Managing Officers ?

Officers can be of an Officer Type. Examples of officer types: CO (Commanding Officer), XO (Executive Officer), Event Leader, Field Commander etc. Keepers can be Officers in one or more Units.
An Officer can be set as Manager of a unit and inherently to all the subunits. The Managing Officer will have Managing Rights over the requests, transfers etc of all the members belonging to their unit or subunits of his unit.

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9. What are The Requests?

Requests are put up by keepers in order to modify their data. Requests can be put up for, but not limited to: Rank change, Role application, Activity registration etc. Admins and Managing Officers in the Chain of Command of the keeper can view , approve or cancel the requests.

Requests can be handled on the Guild Page, through a link that appears at the top of the page when relevant requests exist in the system.

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10. What are The Transfers?

Transfers are put up by keepers in order to join a unit or change from one unit to another. A simple join to unit A where no original unit is specified will require approval by a managing officer of the A unit (target unit). A transfer from unit A to unit B will first require approval by a managing officer of the unit A (original unit) and than another approval from a managing officer of the B unit (target unit). Admins and Managing Officers in the Chain of Command of the keeper can view , approve or cancel the Transfers.

Transfers can be handled on the Guild Page, through a link that appears at the top of the page when relevant transfers exist in the system.

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11. What are The Activities? What's up with those points?

Activities are the way to track the involvement of the keepers in the guild's day to day life. Activities can be of different kinds including raid participation, donations, guild meeting participation, leading of events etc. Each activity has a number of points as value. After an Activity a keeper can put up a request for the said activity to be recorded. A managing officer will have to approve the request and the number of points will be added to the grand total.

Keepers will also earn points for every day they login in this application. The number of points awarded for daily login is game specific. In order to acquire the points, a keeper will need to enter the Guild Page of the specific game.

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12. What are The Announcements?

Announcements are a way to transmit information to the members of a Unit and all of it's subunits, a whole Game or even across all Games.
Announcements are made by Admins or Managing Officers. Managing Officers can make the Announcements for the specific units they have Managing Rights over.
Announcements will be visible on the Game Page when relevant ones exist in the system.

Announcements can be of different kinds from: Event Announcing, Looking for Officer for X position! to We require donations of 500 wood and 2000 stone.

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13. What kind of Administration levels are there?

There are 4 Administration levels:
Master Admin: Besides everything below it also has rights over the website and user settings.
Admin: Besides everything below it also has rights to manage Games (add/edit/delete/set inactive) and Approve new Users.
Recruiter: Regular User that can Approve new Users.
Game Admin: It has rights over a specific game to manage units, roles, ranks, requests, transfers, set-up officers etc.

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14. What are Solicitations ?

Solicitations are designed as a module that can be Enabled or Disabled for a specific game.

Solicitations are a way for keepers to ask for specific things. For example: items or money from the guild bank; a work order for a crafter for armor, weapons, consumables etc

Solicitations Types are defined by the Admins. Solicitation Types record, besides the name and description, a Target Role, a Target Unit, a Cost in Points and an Activity.
- Target Role Keepers with the specified role will be able to handle that type of Solicitation and become the Taker of the Solicitation.
- Target Unit Keepers in the specified unit will be able to handle that type of Solicitation and become the Taker of the Solicitation.
A solicitation can have a Target Role or a Target Unit or both.
- Requires Approval Solicitation Types can be defined so that the Solicitations will require approval, before they can be Undertaken.
- Role to Approve The Role that will be able to approve the Solicitations that require approval.
- Cost in Points This is how much costs the item if it is from the guild bank or made entirely with guild resources. This cost can be adjusted by the Taker depending on the amount of resources the Owner of the Solicitation contributes.
- Activity This Activity, and the respective points, are awarded to the Taker upon Finalization of the Solicitation by the Owner.

Mechanic of the module:
Keepers will be able to create a Solicitation and become their Owner. If it will require Approval it will be on hold until it is approved. Once approved a keeper with the specific Role or belonging to the specific Unit can Undertake the Solicitation and become the Taker.
The Solicitation can be sent back and fourth between the Taker and the Owner until they are both satisfied with the result. Communication between the two is done through the Comment field associated with each Solicitation.
Upon completion of the exchange the Owner will be able to Finalize the Solicitation and award the Activity to the Taker.

A Solicitation can be Denied by an Admin or a Managing Officer of the Owner.

Notifications about Solicitations in their various states will be available on the Guild Page when relevant data exists in the system.


15. Why is this version 2.0 ?

A previous version has been developed, together with Gen. Molan, in 2011, in preparation for SWTOR.


Guild Management System v2.0 - Copyright (c) 2016
Author: Prom. Always a Keeper of the DarkSide!